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REQUEST FOR PROPOSALS FOR DEVELOPING A LONG-TERM VISION, IMPLEMENTATION PLAN, ROAD MAP AND INSTITUTIONAL FRAMEWORK FOR IMPLEMENTING “ONE SUN ONE WORLD ONE GRID” MINISTRY OF NEW AND RENEWABLE ENERGY GOVERNMENT OF INDIA BLOCK 14, CGO COMPLEX, LODHI ROAD, PRAGATI VIHAR, NEW DELHI 110003 MAY 2020 Page 1 of 27 Ref. No. 322/2/2020-NSM Request for Proposal for Developing a long-term vision, implementation plan, road map and institutional framework for implementing “One Sun One World One Grid” Dear Sir/Madam: MNRE hereby invites proposals from qualifying Consulting Firms for “Developing a long-term vision, implementation plan, road map and institutional framework for implementing “One Sun One World One Grid”. The World Bank has extended a $625 million concessional loan to the State Bank of India (“SBI”) to debt finance GRPV projects. As a part of this process, SUPRABHA a Technical Assistance program to accelerate the deployment of Grid Connected Rooftop Solar installations in the country was also commissioned. The TA Program is governed by the Steering Committee comprising MNRE, SBI and The World Bank. Basis the engagement between The World Bank and MNRE, the task of developing a vision, implementation plan, road map and institutional framework for implementing “One Sun One World One Grid” has been taken up by the TA Program. MNRE will be evaluating the proposals, select the implementing firm, supervising, driving all the activities and deliverables that will be implemented under this RFP by engaging the resources identified and allocated to ensure single source of communication, comprehensive review, diligent monitoring towards achieving high quality deliverables on a timely basis. Please send your offer electronically, comprising a technical proposal and financial proposal. Your proposal should reach the dedicated email: sk.gupta81@gov.in at or before 11:59 PM Indian Standard Time (IST), on 6th July, 2020. MNRE may at its discretion extend the deadline for the submission of proposals. The physical copy of the technical and financial proposals should also be delivered in two separate envelopes marked “RFP No. 322/2/2020-NSM dated for “Developing a long-term vision, implementation plan, road map and institutional framework for implementing “One Sun One World One Grid” and should be delivered / submitted on or before 8th July,2020 at Sunil Kr Gupta, Scientist-D, NSM Division, Ministry of New and Renewable Energy, Government of India, Block 14, CGO Complex, Lodhi Road, New Delhi 110003. The financial proposal should be placed inside the envelope comprising the technical proposal. At any time before the submission of proposals, MNRE may, for any reason, whether at its own initiative, or in response to a clarification requested by the bidder, carry out amendment(s) to the Documents. If you request additional information, we would endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. Please send your query to email: sk.gupta81@gov.in. Please note that at any time prior to the deadline for submission of Proposals, MNRE may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the terms and conditions governing this RFP / Solicitation Documents by amendment, including through provision of supplementary information. Prospective Bidders are therefore advised to regularly check the MNRE website (www.mnre.gov.in) for amendments. The terms and conditions governing the proposed assignment are not exhaustive and additional conditions, as may be mutually accepted, will be included in the Work Order. The contractual obligations shall be as per the terms and conditions in the Work Order issued to the successful bidder at a later stage. The Bidders are free to make suggestions in their offer, in addition to the specified Scope of Work or Methodology, to meet the objectives of the proposed assignment. MNRE reserves the right to reject all or any of the proposals without assigning any reason thereof and is not bound to accept any of the proposals that may be submitted. It may be noted that the costs of preparing the proposal and of negotiation of the contract, including visits to MNRE/Other organizations for presentation, are not reimbursable. The Proposal, as well as any and all related correspondence exchanged by the agency / bidder and MNRE, shall be in English. Please note the proposed timelines for the RFP: Publication on MNRE website and other websites 26th May, 2020 Pre-bid Meeting at MNRE 5th June, 2020 Deadline for submission of Questions 15th June, 2020 Response to vendors’ requests for clarification Responses will be provided on a rolling basis with last responses provided no later than 29th June, 2020 Deadline for submission of proposals Online 11:59 PM IST, 6th July, 2020 Hard Copy 17:59 PM IST, 8th July, 2020 Evaluation of the proposals providing a detailed description of the essential performance characteristics proposed; identifying the activities that will be implemented by different experts / inhouse teams and demonstrating how the proposed methodology meets or exceeds the specifications, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment;  Expertise of the organization in the related area of work, including the work done, and key experts available for the Assignment – this section should provide details regarding management structure of the organization, organizational capability/resources, and experience of organization/firm, the list of projects/contracts (both completed and on‐ going, both domestic and international) which are related or similar in nature to the requirements of the RFP, and proof of financial stability and adequacy of resources to complete the services required by the RFP.  Management Structure and Key Personnel – This section should include the comprehensive curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis‐à‐vis the proposed methodology. In complying with this section, the bidder assures and confirms that the personnel being nominated are available for the Contract during the proposed duration of the activities under this RFP.  Activity-wise time schedule – This section should include the comprehensive detailed plan weekly/monthly wise for successful accomplishment of Deliverables as mentioned in this RFP. PREPARATION OF FINANCIAL PROPOSAL The Financial Proposal shall be prepared using the attached standard form. It shall list all major cost components associated with the services, and the detailed breakdown of such costs. All outputs and activities described in the Technical Proposal must be priced separately on a one‐to‐ one correspondence. Any output and activities described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. DOCUMENTS ESTABLISHING THE ELIGIBILITY AND QUALIFICATIONS OF THE PROPOSER The bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the forms provided under Section 5, Bidder Information Forms. QUALIFICATION REQUIREMENTS  The bidding entity must be a legal entity registered either in India or any other country under applicable laws. Registration certificate should be provided.  JV or Consortium is allowed (Lead partner or consortium/JV partner) of complimentary functional expertise with at least one Indian firm in the JV or Consortium. JV or Consortium should include adequate expertise to demonstrate the following: o Direct experience on cross border power transmission covering multiple countries (i.e South Asia, South East Asia, Africa, China, Europe, Middle East, North America etc.,) o In depth understanding on Power systems, power market, power planning, Transmission planning covering each of country of interest o Direct experience in under sea transmission feasibility and experience in desert (extreme weather variation) o Experience in environment and social impact assessment studies  The bidding entity must have MAAT (Average of last 3 years) to be INR 500 Crores from consulting business in India or any other country. Chartered Accountant certificate should be provided.  The bidding entity must have experience of executing (completed on ongoing) atleast one assignment in grid related studies covering generation, transmission, integration etc., in India  The bidding entity must have experience of executing (completed on ongoing) atleast one assignment in renewable energy generation, energy storage, transmission, integration in India  The bidding entity must have experience of executing (completed on ongoing) at least 10 assignments relevant to the scope of work of this RFP in countries other than India in last 10 years (member firm or parent company credentials shall not be considered)  The bidding entity must have experience of executing (completed on ongoing) atleast one assignment related to power sector aspects related to different studies across multiple countries in last 5 years in the areas of harmonization of regulation, technical standard, power market coupling and transmission pricing etc.,  The bidding entity must have experience of executing (completed or ongoing) assignments related to consensus building or stakeholder consultation in last 5 years in the regions mentioned above (South Asia, South East Asia, Africa, China, Europe, Middle East, North America etc.,) EVALUATION OF TECHNICAL AND FINANCIAL PROPOSALS A Screening Committee will be constituted by MNRE to evaluate the project proposals and recommend award to the Steering Committee governing SUPRABHA TA Program for final approval. Eligible bidders will be required to make presentations before the committee on their Technical Proposal. The evaluation will be done as mentioned below: Proposals will be evaluated based on QCBS only. The evaluation committee shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference and the RFP, applying the evaluation criteria, sub-criteria, and point system specified in this RFP. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP or if it fails to achieve the minimum technical score indicated in this RFP Scores shall be awarded on a relative scale based on following criteria and weights, with accuracy up to two decimal places: Item No Particulars Max Score 1 Team 55 marks A Team leader The expert must have an advanced degree, minimum master’s degree, in electrical engineering or be a chartered engineer. Specific demonstrated experience in successfully using expansion planning software with capabilities to integrate intermittent renewables and storage is essential (such as PSR/Optgen, PLEXOS, UPLAN, Ventyx). As a team leader, this expert will be responsible for all activity outputs and will serve as liaison with MNRE, MOP, Power Grid in India and counterparts in other countries. The expert will coordinate the inputs of all team members and ensure the quality and timely submission of reports. Qualification Minimum Master’s Degree, in electrical engineering or be a Chartered Engineer Experience At least 15 years of experience in power system planning, 15 marks including 5 years as a project manager. B Renewable Energy and Energy Storage expert (Solar and Energy Storage) Qualification The experts shall have an advanced degree, minimum master’s degree, or be a chartered engineer in electrical or renewable energy. Experience Renewable energy and storage engineers – large scale solar, wind, hydro, storage (pumped hydro, battery, advanced storage). The renewable energy experts shall have at least 10 years’ experience in large scale grid-tied renewable energy planning, feasibility studies and development (particularly solar photovoltaic and wind). The storage specialists should have at least 5 years’ planning and integration experience in analysis, planning and feasibility assessment of large utility-scale storage technologies, especially battery storage. 10 marks C Power Generation Expert Qualification The expert shall have an advanced degree, minimum master’s degree, or be a chartered engineer. Experience The expert shall have at least 10 years’ experience in planning for integration and operation of conventional power generation technologies with intermittent renewable energy sources. 5 marks D Transmission expert Qualification The expert must an advanced degree in electrical engineer minimum master’s degree, or be a chartered electrical engineer specializing in power transmission. Experience The expert shall have at least 10 years of experience working with transmission planning software tools such as PSS or ETAP, including certificates of completed software courses. The expert should have at least 5 years of experience in transmission planning. Knowledge of and experience with Power Grid Corporation transmission planning and UHV AC and DC transmission will be a distinct advantage. Must have direct experience on (i) cross border power transmission covering multiple countries (i.e South Asia, Africa, China, Europe, United Arab Emirates, North America etc.,) (ii) under sea transmission feasibility and (iii) experience in desert ( extreme weather variation). Experience in power system operation for atleast 3 years in desirable. 8 marks E Energy economics expert Qualification The economics expert must have an advanced degree, minimum master’s degree, in economics or finance or an MBA Experience The expert with at least 15 years of experience, including at least 10 years’ experience in power system economic and financial analysis including transmission pricing. Specific experience in IPP tariff determination will be invaluable. 3.5 marks F Power finance expert Qualification The finance specialist must have degree in finance or 3.5 marks business administration, or CA/CPA or equivalent Experience The expert with a minimum of 10 years’ experience, and extensive experience with PPP and IPP projects. Power generation and transmission investment mobilization and financial structuring will be invaluable. G Power Sector Regulatory and Policy expert Qualification The expert must have an advanced degree, minimum master’s degree in economics, finance or engineering Experience The expert should have at least 10 years’ experience in power sector regulation and policy development. Experience is required in analyzing and preparing regulations and policy with respect to renewable energy integration and transmission system operations in a regional or national regulatory body. 7